Issue a delivery note (DDT)

What it is for

The delivery note (DDT, documento di trasporto) travels with the goods and proves the delivery. It lets you invoice later, with a deferred invoice. In Nanus an issued delivery note removes the goods from stock and stays under To invoice until it is included in an invoice.

How to do it

1. Open Documents and tap New delivery note (on a phone also from Create).
2. In Header choose the Customer and, if they have several addresses, the Destination; with no choice the Customer’s address applies.
3. Check Number and Date, the Reason for transport (“Vendita”, sale, is proposed, or the one chosen under Settings → Payments and numbering → Defaults for new documents) and, if you have several warehouses, the one the goods leave from. With several numbering series choose the Series.
4. In Goods pick products or write free lines with Description, Quantity, Unit and Price. For products with lots or serial numbers enter the lot or the serial numbers of the items.
5. Open Transport and fill in Transport by (Sender, Recipient or Carrier with name, Carrier VAT number and Licence number: choosing Carrier proposes the usual carrier), Freight (Prepaid or Collect), Appearance of goods, Packages, Gross weight (kg), Net weight (kg) and Transport start.
6. Tap Issue delivery note (or Ctrl+S).

If you set pieces per package on the products, Nanus proposes the number of packages until you type it yourself.

Stock and notes

In the Stock and notes section choose the Effect on stock:

• Issue from stock: the normal choice for a sale or a delivery.
• Receive into stock (return): for goods the customer sends back.
• No movement: for goods you do not manage in stock or movements you record separately.

The text box in the same section holds the delivery note’s notes.

After issuing

• The issued delivery note is read-only, because it has already moved stock. From its record: PDF to print, More → Send by email, Invoice to turn it into a deferred invoice straight away.
• To correct it, if it is not invoiced yet, use More → Delete (the stock movements are reversed) and issue it again.
• A delivery note already invoiced cannot be deleted: the record says “This delivery note is already included in an invoice”.
• You can add attachments to the record, for example the copy signed by the recipient.

What Nanus checks

• when a carrier handles transport, the carrier’s details are required;
• transport cannot start before the delivery note date;
• net weight cannot exceed gross weight;
• quantities must be greater than zero and the number not already used in the year.

See also

• Deferred invoice from delivery notes
• Accompanying invoice
• Stock movements: receipts, issues and adjustments
• Lots and serial numbers
• Fulfil an order with a delivery note or invoice
• Default VAT rate, unit of measure and delivery note details