Accompanying invoice

What it is for

With an accompanying invoice (fattura accompagnatoria) the goods leave together with the invoice, without a separate delivery note. The invoice carries the transport details: in the e-invoice they go into the DatiTrasporto block, and on the PDF copy they appear with space for signatures.

How to do it

1. Prepare the invoice as usual from Documents → New invoice.
2. Open the Transport section and tick Accompanying invoice: Nanus sets Transport by to Sender and Transport start to the current time.
3. If the customer has several addresses choose the Destination; with no choice the Customer’s address applies.
4. Say who handles transport. With Carrier enter the name and the Carrier’s VAT no..
5. Complete Freight, Appearance of goods, Packages, Gross weight (kg), Net weight (kg) and check Transport start.
6. Tap Issue invoice, print the PDF to hand over with the goods and send the invoice to the SDI.

What Nanus checks

• when a carrier handles transport, the carrier’s details are required;
• a carrier without a VAT number appears on the printout but not in the XML, which requires it (warning);
• the FatturaPA format allows weights up to 9,999.99 kg and net weight cannot exceed gross weight;
• if transport starts before the invoice date you get a warning: an accompanying invoice must be issued at the latest when the goods leave.

Special cases

• The carrier’s VAT number can include the country prefix (for example DE…); without a prefix Nanus treats it as Italian.
• For deliveries invoiced later, use a delivery note and then a deferred invoice instead.
• The Remove stock-managed items from the warehouse tick box, under Payment and notes, decides whether the invoice moves stock.

See also

• Create an e-invoice
• Issue a delivery note (DDT)
• Logo and print layout of documents