Send your data to your accountant

What it is for

At the end of the month or quarter your accountant asks for invoices and registers. From Nanus you can hand over everything in a ZIP file, single CSV files to open with a spreadsheet, or a file already laid out for their accounting software.

The ZIP package

1. Open Accounting → Sales (or Purchases) and choose Year and Period.
2. Open More → Package for the accountant (ZIP).
3. Send the file to your accountant.

• Folder fatture-emesse: the FatturaPA XML files of the invoices dated in the period.
• Folder fatture-ricevute: the purchase invoices recorded in the period. Those received by PEC (certified email) are the supplier’s original files, signed ones included; those uploaded by hand are rebuilt from the recorded data; paper or PDF ones are only in the register.
• Sales and purchase VAT registers and cash book as CSV (semicolon, comma decimals).
• A README file summarising the contents.

The same package can be downloaded from Double-entry bookkeeping → Export, for the period chosen there.

Single CSV files

Export CSV for the accountant (under More) is available in the Sales and Purchases registers, the Cash book, the Daily takings register and the Withholding tax register. It exports the period or year you are viewing.

File for accounting software

1. Open Accounting → More → Double-entry bookkeeping → Export.
2. Choose the period and the Template: Generic (CSV), Generic (fixed width) or one you saved.
3. To adapt it open Customise the layout: Format, Delimiter, First line with field names, Dates format, Amounts, Line ending, Encoding and Entries to export.
4. In Fields, in file order add, move and remove fields; for fixed width set Width, Alignment and Padding.
5. Check the Preview, then Download file. With More → Save template or Save as new template you will find it next time.

Accounts are exported with their external code, if you set one in the chart of accounts. The Generic templates are Nanus layouts, not those of a specific program: commercial software layouts are usually not public, so set fields and widths following the specification your accountant gives you.

Special cases

• Many accounting programs import XML invoices directly: the ZIP package is often enough.
• You can also invite your accountant with the read-only role, so they can view and download the data themselves without changing anything.

See also

• Sales and purchase VAT registers
• Cash and bank cash book
• Double-entry bookkeeping (journal, ledgers, balance)
• Invite team members and assign roles