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Double-entry bookkeeping (journal, ledgers, balance)

General journal, ledgers, trial balance and balance sheet for internal use, built from your documents, with a customisable chart of accounts.

Where to find it
Accounting → More → Double-entry bookkeeping

Open in Nanus

What it is for

Nanus turns the documents you already have into accounting entries: issued invoices, purchases, self-invoices, receipts and payments, deferred VAT that has become due, cash book and daily takings. You get the journal, ledgers and balance without entering anything twice. It is an internal report: the statutory books and financial statements stay with your accountant.

The views

  • Journal: the general journal for the period, with entry type (sales invoice, receipt, cash book…), accounts, Debit and Credit. Tap an automatic entry to open the document it comes from.
  • Ledgers: the movements of an Account in the period, with Opening balance, Total debit, Total credit and Closing balance. Customers and suppliers are on control accounts: filter with Customer or supplier.
  • Balance: Balance sheet and P&L (assets, liabilities, expenses, revenue and profit or loss) or Trial balance, at the date chosen in As at.
  • Accounts: the chart of accounts and the settings for automatic entries.
  • Export: the file for your accountant’s accounting software.

Journal, ledger and balance print with PDF and export with More → Export CSV.

Manual entries

  1. In Journal tap New entry.
  2. Fill in Date and Description (for example opening balances, depreciation, monthly salaries) and, optionally, Document no. and Dated.
  3. For each line choose the account and enter the amount under Debit or Credit; on customer and supplier accounts also choose the customer or supplier. Add line gives you more lines.
  4. Save when you read Debits equal credits.

Entries go on active sub-accounts only. An entry has at least two lines, each line has a positive amount in either debit or credit, and total debit must equal total credit. Automatic entries cannot be edited: correct the document instead.

Chart of accounts and settings

  • The default chart follows the Italian statutory layout on three levels: group (45), account (45.01) and sub-account (45.01.001).
  • With New account you add accounts and sub-accounts; for a new group choose the Section. You can rename an account and give it the External code used by your accountant’s software.
  • A default account, one with sub-accounts or one already used cannot be deleted: mark it No longer in use.
  • In Accounts for automatic entries choose the accounts for trade receivables, trade payables, revenue, costs, VAT, withholding tax, stamp duty, cash and bank, and the To be classified account.
  • In Cash book categories you link each category to an account; the others go to “to be classified”.
  • In Entries from documents starting on choose the start date: earlier documents and movements are left out, and opening balances are recorded with a manual entry.

Frequently asked questions

Do I need to realign entries when I change a document?

No: automatic entries are recalculated from the documents every time, like the VAT registers.

Can I use it instead of an accountant?

No: it is an internal control tool and does not replace the books and financial statements kept by your accountant.

See also